Photo documentation of the whole build, without anyone photographing anything

Why manual photo documentation falls apart

Every contractor has a policy about photographing the works. Almost nobody has a complete set. The photos exist, but they are on four phones, in three messaging threads and one shared drive that nobody has tidied since the foundations.

The gaps are never random either. They cluster around the busy weeks — the same weeks that later turn out to be the ones in dispute.

Documentation that depends on someone deciding to take a picture will always be incomplete. Documentation that happens on a schedule will not.

What continuous documentation looks like

A weatherproof 4K camera is mounted on the site and photographs it every ten minutes, from groundwork to handover. It connects over its own built-in 4G, so there is no site network to arrange and nothing for anyone to operate.

Each photo uploads automatically to encrypted EU cloud storage and is filed onto an interactive project timeline. You wind the timeline to a date and an hour and see the site as it was then.

The result is a record with no gaps in it: not the moments somebody chose to photograph, but the whole period, at ten-minute intervals.

• 4K photo every 10 minutes, day after day
• Automatic upload — no memory cards, no manual filing
• Timeline navigation by date and hour
• Full-resolution originals, downloadable for any period

Beyond the fixed camera

A fixed camera holds one angle very well, which is exactly what makes comparisons reliable. Two other formats fill in what it cannot see, and both are filed into the same project.

Drone photo sessions are flown on agreed dates and pinned to the timeline, covering the full site footprint from above. 360 degree site walks are pinned to floor plans, so a client can move through the interior at a given construction stage instead of looking at it from outside.

All three end up in one archive, under one project, with one set of access rules.

Getting the record back out

Documentation is only worth having if you can produce it on demand. Download a photo archive for any period you like — a single day for a meeting, a month for a progress report, the whole contract for the project file.

For people who should see it but do not need an account, share links open a read-only view in a browser, with an optional password, and can be embedded on your own website.

Site photography is kept for 30 days after the contract ends. Download the full archive before that window closes and the project record is yours to keep for as long as you need it.